The 10-Minute VA Training: Why Loom Beats Live Instruction Every Time

You just hired a VA or admin. Now you need to train them without spending 20 hours explaining every task.

Record it once. Use it forever.

The Live Training Problem

Training someone live means:

You repeat yourself multiple times You get interrupted with questions You can't remember everything you said They can't remember everything you said You waste 3-4 hours for tasks that take 10 minutes

There's a better way.

Why Loom Works

Loom is screen recording software that captures your screen and your voice while you work through a task.

Record once. Share the link. Your VA watches it as many times as needed.

You save hours. They get better training. Everyone wins.

The 10-Minute Method

Pick one task you need your VA to handle. Open Loom. Hit record.

Talk through the task while doing it on your screen:

"I'm opening our CRM now. Here's how you log in." "We're going to pull a list of everyone who hasn't been contacted in 30 days." "Click here, filter by this, export to this format." "Now we upload it here and send this specific message."

Stop recording. Share the link. Done.

Total time: 10 minutes to create training they can reference forever.

What to Record First

Start with your most common tasks:

CRM updates and data entry Database exports and list building Social media post scheduling Email campaign setup Document management and filing Calendar management Lead follow-up procedures

Record these 7 tasks and you've saved yourself 10+ hours of repeated training.

The Recording Strategy

Keep videos under 15 minutes. Break longer processes into multiple videos.

Example: "Part 1: Exporting Contacts" and "Part 2: Uploading to Email System" works better than one 25-minute video.

Name your videos clearly: "How to Add New Leads to CRM - February 2026"

Building Your Training Library

Create a simple folder structure:

Training Videos

• CRM Tasks
• Database Management
• Marketing Setup
• Administrative Tasks
• Client Communication

Every time you train your VA on something new, record it and add it to the library.

Six months from now when you hire another VA, you already have everything recorded.

The Question Handling System

Your VA will still have questions. That's fine.

When they ask a question:

1. Answer it via Loom (record your screen showing the solution)
2. Add that video to your training library
3. Now that answer exists forever

Common questions become training videos that prevent future questions.

Why This Saves Time

Training your VA live: 3-4 hours initially, plus 30 minutes per week answering questions Training your VA with Loom: 2 hours recording videos upfront, plus 10 minutes per week for new videos

Month 1: Loom takes more time Month 2-12: Loom saves 15-20 hours

The Real Benefit

When your VA quits or you hire a second person, you already have complete training materials.

No more explaining the same things over and over. No more trying to remember how you want something done.

Just share the video library and they're trained.

Getting Started Today

Download Loom (free version works fine for most agents)

Pick the one task you train people on most often

Record yourself doing that task while explaining each step

Share the video with your VA or save it for future use

Repeat tomorrow with the next common task

The Weekly Recording Schedule

Week 1: Record your 3 most common tasks Week 2: Record your next 3 most common tasks
Week 3: Record process videos (database cleanup, campaign setup, etc.) Week 4: Record your systems and procedures

By end of month, you have a complete training library.

What Your Videos Should Cover

Every video should include:

Where to find the tool or system (exact URL or location) How to log in (use generic credentials, not your actual password) Step-by-step walkthrough of the entire task Common mistakes to avoid Where to find help if something goes wrong

The Update System

Your processes change. Your videos need to update too.

When you change a procedure, record a new video. Date it. Replace the old one.

Keep your training library current or it becomes useless.

Beyond VA Training

Use Loom for:

Client updates (record a quick market update for your database) Team training (record your systems for other agents) Tutorial content (record how-to videos for your website or social media) Problem solving (record yourself working through an issue to share with tech support)

The Cost

Loom's free version: 25 videos up to 5 minutes each Loom's paid version: $10-15/month for unlimited videos up to 45 minutes each

Compare this to the cost of your time explaining things repeatedly.

Your Next Step

Stop what you're doing. Download Loom right now.

Record one task before end of day today.

Send it to your VA or save it in a "Training Videos" folder.

Tomorrow, record another task.

By Friday, you'll have 5 videos and you'll never train those tasks live again.

The Bottom Line

Every hour you spend recording videos saves you 10 hours of repeated training.

Your VA gets better training. You get time back. Your business runs smoother.

Stop training live. Start recording.

Tiffany Hampton is a seasoned real estate leader and MAPS Coach with over two decades of experience helping agents succeed through leadership, coaching, and strategy. As the founder of AgentGrowth365.com, Tiffany delivers proven systems, tools, and training that empower agents and market center leaders to grow with clarity and purpose. Whether you're looking to hit 24 transactions, streamline your coaching systems, or lead your business with impact, AgentGrowth365 offers a full suite of solutions designed to meet today's challenges and scale tomorrow's success.