September Planning Week: Blocking Your Calendar Before School Starts

School starts next week.

Your calendar is still empty.

The Planning Problem

Most agents wait until September starts to plan September.

By then, appointments conflict, time blocks disappear, and the month controls you instead of you controlling the month.

The Pre-Planning Week

This week, before September 1st, block your entire month.

Once September starts, you're too busy to plan.

Block These First

Prospecting time: 8am-10am every day Admin time: 10am-11am every day Appointment availability: 11am-6pm every day Planning time: Friday 3pm-5pm every week

These blocks are non-negotiable.

The Prospecting Block

8am to 10am. Monday through Friday.

This time is for:

Lead follow-up Database calls Expired listing calls FSBO outreach Past client check-ins

No appointments during prospecting time.

The Admin Block

10am to 11am. Monday through Friday.

This time is for:

Email responses CRM updates Contract review Transaction coordination Team communication

No calls. No appointments. Just admin work.

The Appointment Block

11am to 6pm. Monday through Friday.

This is when you see clients:

Buyer consultations Listing presentations Home showings Inspection attendance Closing appointments

Everything client-facing happens in this window.

The Planning Block

Friday 3pm to 5pm. Every single week.

This is when you:

Review the week Plan next week Update your CRM Analyze your numbers Adjust your strategy

Two hours of planning prevents chaos.

September Week 1

Week of September 1-5:

Goal: 10 appointments booked Focus: Back-to-school market activity Content: Market update on increased activity Prospecting: Hot leads from August

Write this down. Put it in your calendar.

September Week 2

Week of September 8-12:

Goal: 12 appointments booked Focus: Fall market predictions Content: Interest rate update Prospecting: Warm sphere outreach

Plan the entire week before it starts.

September Week 3

Week of September 15-19:

Goal: 12 appointments booked Focus: Buyer consultation week Content: First-time buyer tips Prospecting: Rental conversion calls

Block it now.

September Week 4

Week of September 22-26:

Goal: 10 appointments booked Focus: Listing presentation week Content: Home prep for fall market Prospecting: Expired listing follow-up

Last week of the month. Make it count.

The Goal Breakdown

44 appointments in September breaks down to:

11 appointments per week 2-3 appointments per day

Block appointment slots before you need them.

Buffer Time

Leave 30 minutes between appointments:

Travel time Notes from last appointment Preparation for next appointment

Back-to-back appointments lead to mistakes.

The No-Meeting Days

Pick one day per week with no appointments:

Use it for deep work Catch up on admin Handle transactions Prepare presentations

You need space in your calendar.

Personal Time

Block personal appointments too:

Doctor appointments Kid activities Gym time Personal commitments

If it's not in your calendar, it doesn't exist.

The Weekly Review

Every Friday at 3pm:

What worked this week? What didn't work? How many appointments did you book? What's your focus next week? What needs to change?

Write it down.

The Daily Planning

Every morning before prospecting:

Review your calendar Confirm appointments Prepare for meetings Check your task list

10 minutes of planning saves hours of confusion.

Calendar Sharing

Share your appointment availability:

With your team With your assistant With your clients In your email signature

Make it easy for people to book time with you.

The Scheduling Link

Use a scheduling tool:

Calendly TidyCal Acuity

Send the link when people ask for appointments.

The Protection Strategy

Once your blocks are set:

Don't move prospecting time Don't skip admin time Don't book over personal time Don't let urgency override importance

Protect your calendar.

What Changes

With a blocked calendar:

You know when you're available You book appointments faster You're less stressed You get more done You have better work-life balance

Planning creates freedom.

Your Next 2 Hours

Open your calendar for September.

Block your prospecting time. Block your admin time. Block your appointment windows. Block your planning time.

Do it today. September starts in 4 days.

Tiffany Hampton is a seasoned real estate leader and MAPS Coach with over two decades of experience helping agents succeed through leadership, coaching, and innovative strategy. As the founder of AgentGrowth365.com, Tiffany delivers proven systems, tools, and training that empower agents and market center leaders to grow with clarity and purpose. Whether you're looking to hit 24 transactions, streamline your coaching systems, or lead your business with impact, AgentGrowth365 offers a full suite of solutions designed to meet today's challenges and scale tomorrow's success.